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My Question of the Day: You and a coworker are attending a conference. The company has booked a two-bedroom suite for you and your coworker to share for the week. Company policy is to reimburse you for expenses, but you must pay up front. Your coworker has a friend who is attending the conference also and who asks if s/he can bunk with you all after hearing that you have a sleeper sofa in your suite. You agree to this since your coworker’s friend has agreed to pay 1/3 of the suite cost. About a week before the conference is to begin, you receive a call from your coworker who tells you his/her friend will not be attending the conference but your coworker has told someone else s/he can take the spot on the sleeper sofa. You don’t know this person, and with a little probing you find out from your coworker that s/he doesn’t know this person that well either. Your coworker really wants you to agree to allow this other person to take his/her friends’ place because the new person is also willing to pay 1/3 of the suite expenses. What do you do?

(this question was submitted by @tclarkusa; thanks!)

My 2 Cents: This is too easy. I tell my coworker that s/he and the other person can have the suite and work out the expenses amongst themselves.

I get my own room and fill out my expense report to receive the amount the company has agreed to reimburse and write off on my personal taxes what the company will not reimburse.

I’m not sharing a room with someone I don’t know. Knowing me, I would already be reluctant to share a room with a coworker. Truth be told, I don’t know really know my coworker either.

My safety isn’t worth saving a few dollars.

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